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What Should Be Included in a Business Debt Schedule

By Jon Steiert Reviewed By Ann Cornell
By Jon Steiert
By Jon Steiert Reviewed By Ann Cornell

A business debt schedule is a table that lists your debts — such as leases, loans and contracts — according to the order of maturity. Maintaining a debt schedule allows you to make more informed decisions about planning for and executing business growth, payment strategies and handling any other unexpected costs.

These straightforward schedules exhibit how easy it is to keep tabs on your business’s debts.  Let’s dig a little deeper into what is a debt schedule, how they function and how to make a debt schedule.

This abstract of business debts demonstrates how a schedule tracks your business’s various financial obligations.

What Is a Business Debt Schedule?

A business debt schedule, which lists the debts your business owes, can include the following details:

  • Leases
  • Loans
  • Contracts
  • Accounts payable
  • Other periodic payables

While very common, business expenses, such as short-term accounts payable and accumulated liabilities, are not typically listed in a schedule.

Having a firm grasp of the details of your payment schedules and interest rates is important. A business debt schedule allows you to gather and review your company’s debts easily so you can accurately and effectively plan for repayments. They can even help you understand if your company can take on an additional small business loan.

Another benefit to using a debt schedule is how it can help you to analyze your cash flow. This is possible because the schedule connects 3 essential financial documents:

  1. The income statement
  2. The balance sheet
  3. The cash flow statement

Interest expenses listed in the debt schedule are tied into your income statement, while the balance sheet includes the same closing debt balance. The third tie-in comes from the principal repayments, which influence the cash flow statement.

Schedule of Assets and Debts vs. Debt Schedule

Your business debt schedule form is different than a schedule of assets and debts, despite the similar names. A debt schedule tracks vital information about your business’s financial obligations, but the schedule of assets and debts discloses an individual’s total liquid and investment assets and debts owed. The latter document is primarily used in divorce proceedings.

Making a debt business schedule block graphic

How to Make a Small Business Debt Schedule

As you build your business debt schedule, there are a few essential categories you will need to include.

Adding the details of each debt enables you to get a fuller picture of the commitments and variables in your business, each aspect allowing you to strategize more effectively for today and tomorrow. You should include the following information regarding each debt:

  • Your creditor or lender
  • Original date
  • Original amount
  • Current balance
  • Interest rate
  • Monthly payment
  • Maturity date (due date)
  • Collateral posted

This schedule is used almost exclusively for internal purposes, so feel free to include notes about each debt, their function and any other information that you’d like to have.

Here’s a sample business debt schedule template:

Creditor Original Date Original Amount Balance Interest Rate Monthly Payment Collateral Maturity Date Notes
ABC Bank 2/1/14 $75,000 $42,625.53 3.5% $741.64 Home 2/1/24
XYZ Lending 6/30/16 $20,000 $11,200.94 7% $396.02 Business Equipment 6/30/21

You can conduct your own calculations to confirm your business debt schedule form’s figures are accurate. You can use any online or physical calculator as long as you know the formula to apply to the specific debt. However, while there’s no specific debt schedule calculator, you can go online to find amortization calculators or a debt repayment calculator.

Where to Get a Free Business Debt Schedule Template

If you’re wondering how to build a debt schedule in Excel or Google Drive’s Sheets, you can use the above sample as a model. However, if you’d rather not create a debt sheet from scratch, you can go to the web for a free debt schedule template. 

Sites where you can find a business debt schedule template include:

Why Should I Use a Business Debt Schedule?

Stacked coins and question mark block graphic. Creating your own business schedule can help you track debt obligations.

In addition to simplifying your business expenses, a business debt schedule provides the following benefits:

Don’t Miss a Payment

There are few things worse than missing a payment, especially when you’re trying to reduce your debts. Having all of your payments due organized in a single document can help you stick to your debt repayment plan. 

Create a Debt Repayment Plan 

Knowing precisely when your bills are most concentrated each month gives you time to evaluate your cash flow properly. With your payments aligned, you can plan and save when necessary to ensure you can make each due date. 

Refinance Your Rates

Once you’ve optimized your payment strategy and established a consistent track record, you will have greater leverage to potentially renegotiate your interest rates. Renegotiating can help ease the strain of high-interest payments and put your business in a more comfortable position.

Build More Accurate Forecasts

Business forecasts are one of the most time-consuming and challenging items for a small business owner. What makes them easier to produce is having easy access to the information required to create accurate, responsible decisions for the year ahead.

Make Better Borrowing Decisions

Business needs can quickly change. So when you need to make a fast, well-educated decision on whether or not you can take on more debt through a cash flow loan or a line of credit, a business debt schedule can make your life a lot easier.

Provide Information to Lenders

If you need to take on additional debt, a potential lender may ask to see your business debt schedule — among other documents. You can provide the form you currently use or submit a copy without any irrelevant internal notes.

Jon Steiert Contributing Writer at Fast Capital 360
Jon Steiert is a content writer focused on making business and financial information accessible to any business owner. He’s always on the lookout for fascinating stories that just haven’t been told properly.
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