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What Should Be Included in a Business Debt Schedule

By Jon Steiert Reviewed By Mike Lucas
By Jon Steiert
By Jon Steiert Reviewed By Mike Lucas

A business debt schedule is a table that lists your debts—such as leases, loans and contracts—according to order of maturity. Maintaining a debt schedule allows you to make more informed decisions about how to plan for and execute business growth, payment strategies and handle any other unexpected costs.

These straightforward schedules exhibit how easy it is to keep tabs on your business’s debts.  Let’s dig a little deeper into what is a debt schedule, how they function and how to make your own debt schedule.

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What Is a Business Debt Schedule?

A business debt schedule, which lists the debts your business owes, can include the following details:

  • Leases
  • Loans
  • Contracts
  • Accounts payable
  • Other periodic payables

While very common, business expenses such as short-term accounts payable and accumulated liabilities are not typically listed in a schedule.

Having a firm grasp on the details of your payment schedules and interest rates is important. A business debt schedule allows you to gather and review your company’s debts easily so you can accurately and effectively plan for repayments. They can even help you understand if your company can take on an additional small business loan.

Another benefit to using a debt schedule is how it can help you to analyze your cash flow. This is possible because the schedule connects 3 essential financial documents:

  1. The income statement
  2. The balance sheet
  3. The cash flow statement

Interest expenses listed in the debt schedule are tied into your income statement, while the balance sheet includes the same closing debt balance. The 3rd tie-in comes from the principal repayments which influence the cash flow statement.

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How to Make a Business Debt Schedule

As you build your business debt schedule, there are a few essential categories you will need to include.

Adding the details of each debt enables you to get a fuller picture of the commitments and variables in your business, each aspect allowing you to strategize more effectively for today and tomorrow. You should include the following information regarding each debt:

  • Your creditor or lender
  • Original date
  • Original amount
  • Current balance
  • Interest rate
  • Monthly payment
  • Maturity date (due date)
  • Collateral posted

This schedule is used almost exclusively for internal purposes, so feel free to include notes about each debt, their function and any other information that you’d like to keep close by.

To give you a better idea of how simple this is, we created a sample business debt schedule template below.

CreditorOriginal DateOriginal AmountBalanceInterest RateMonthly PaymentCollateralMaturity DateNotes
ABC Bank2/1/14$75,000$42,625.533.5%$741.64Home2/1/24
XYZ Lending6/30/16$20,000$11,200.947%$396.02Business Equipment6/30/21

Where to Get a Business Debt Schedule Template

With this internal document, you have the freedom to craft your debt schedule to your own specifications using software such as Microsoft Excel or Google Drive’s spreadsheets. However, if you’d rather not create a debt sheet from scratch, you can search the Internet to view a sample debt schedule or to download a business debt schedule template.

Sites where you can find a business debt schedule template include:

Why Should I Use a Business Debt Schedule?

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In addition to simplifying your business expenses, a business debt schedule provides benefits such as:

Don’t Miss a Payment

There are few things worse than missing a payment, especially when you’re trying to reduce your debts. As one of the most essential functions of a debt schedule, having all of your payments in one place should grant you peace of mind.

Create a Payment Strategy

Knowing exactly when your bills are the most concentrated each month gives you the time to properly evaluate your cash flow. With your payments aligned, you’ll be able to make payments with more confidence, knowing that you’ve properly planned ahead.

Refinance Your Rates

Once you’ve optimized your payment strategy and established a consistent track record, you will have greater leverage to potentially renegotiate your interest rates. Renegotiating can help ease the strain of high-interest payments and put your business in a more comfortable position.

Build More Accurate Forecasts

Business forecasts are one of the most time-consuming and challenging items for  a small business owner. What makes them easier to produce is having easy access to the information required to create accurate, responsible decisions for the year ahead.

Make Better Borrowing Decisions

Business needs can quickly change. When you need to make a fast, well-educated decision on whether or not you can take on more debt through a cash flow loan or a line of credit, a business debt schedule can make your life a lot easier.

 

Jon Steiert Contributing Writer at Fast Capital 360
Jon Steiert is a content writer focused on making business and financial information accessible to any business owner. He’s always on the lookout for fascinating stories that just haven’t been told properly.
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