The 12 Best Business Finance Apps

Roy Rasmussen
Roy Rasmussen
Roy Rasmussen

These 12 best business finance applications can help you simplify tedious tasks such as payroll and taxes. Learn all about them here.

  • Our top apps roundup covers:

    1. QuickBooks Mobile App
    2. Xero Accounting App
    3. ZipBooks
    4. Square Point of Sale
    5. Bank of America Mobile Banking App
    6. Wells Fargo CEO Mobile
    7. NetSuite ERP
    8. Microsoft Power BI
    9. Shoeboxed
    10. XpenseTracker
    11. Mint
    12. IRS2Go

Best Small Business Finance App Solutions

1. QuickBooks Mobile App

If you’re one of the 8 in 10 U.S. small businesses that use QuickBooks for accounting, the QuickBooks mobile app may be one of the most useful programs available to you. You can run your company’s finances from your smartphone, performing essential tasks such as:

  • Entering transactions
  • Recording expenses
  • Invoicing customers
  • Sending reports

The app automatically backs up your data to the cloud and syncs it with all your devices. Thanks to the popularity of QuickBooks, you can easily integrate this app with many other financial and business apps, streamlining your workflow and saving significant time and expenses.

2. Xero Accounting App

Xero is one of the most popular alternatives to QuickBooks. Whereas QuickBooks originally was developed for desktop use and later migrated operations to the cloud, Xero’s creators specifically designed the app to support the needs of cloud-based users. You can use Xero to:

  • Reconcile bank transactions
  • Transmit invoices
  • Record and review expenses
  • Store customer contact details
  • Let employees access invoices and expenses from their smartphones

If you’re looking for an accounting app optimized for a cloud-based workflow, Xero might be just what you need.

Best Free Business Finance App Tools

3. ZipBooks

While both QuickBooks and Xero charge fees, ZipBooks includes a free starter option with essential accounting features: The free version of ZipBooks lets you:

  • Connect to one bank account
  • Send an unlimited number of invoices
  • Receive digital payments
  • Manage as many customers and vendors as you want
  • See basic reports

Premium versions of ZipBooks offer additional features.

4. Square Point of Sale

If you need to accept credit cards but you don’t want to pay a lot in setup fees, Square Point of Sale can be a viable solution. By integrating the free app to a credit-card reader that attaches to a smartphone or tablet, the Square POS lets you:

  • Accept cards, cash, checks and gift cards
  • Input customer signatures
  • Add pictures of inventory items to make it easy for employees to help customers check out
  • Clock employees in and out
  • Manage customer directories
  • Keep cards on file for regular customers and recurring charges
  • Receive customer feedback via digital receipts
  • View sales analytics data
  • Manage invoices
  • Track inventory
  • Manage data from multiple locations remotely from your smartphone
  • Integrate with third-party software for accounting, tax preparation and online commerce

The Square POS app is free and comes with a free magstripe reader. Additional magstripe readers, chip and contactless payment readers and stand and register readers are available for a fee. Each transaction costs a processing fee.

Square Point of Sale includes a free magstripe credit-card reader.

Best Finance Apps for Banking

5. Bank of America Mobile Banking App

An increasing number of banks offer mobile apps. The Bank of America Mobile Banking app allows you to:

  • Deposit checks
  • Transfer money
  • Pay bills
  • Make purchases through a digital wallet
  • Manage your budget
  • Receive mobile alerts to monitor items such as balances or suspicious activity
  • Receive help through a virtual financial assistant
  • Secure access through Touch ID and Face ID

You can use the app with Android, Apple, Windows 10, Blackberry, Kindle and other platforms.

6. Wells Fargo CEO Mobile

While programs such as the Bank of America Mobile Banking app are designed for general purposes, the Wells Fargo CEO Mobile app aims to meet the needs of small business owners specifically. This app lets you:

  • Make instant deposits by snapping photos of checks
  • Check balances, upload receipts and manage out-of-pocket expenses from your smartphone
  • Receive notifications about accounts and transactions
  • Use a mobile token code or “eyeprint” authentication for secure access

Users can download CEO Mobile from the Google Play Store or the Apple App Store.

Best Finance Apps for Budgeting

7. NetSuite ERP

If you want a comprehensive financial planning tool for your business, consider NetSuite ERP, an all-in-one enterprise resource planning program designed to manage many crucial business functions from a single dashboard, NetSuite ERP includes powerful budgeting and financial planning features, such as:

  • Integrated financial planning, budgeting and forecasting
  • Capital expense planning
  • Simplified travel and expense planning
  • Automated allocations of indirect expenses
  • Operational expense planning
  • Strategic workforce planning
  • Financial statement planning

Not just a budgeting app, NetSuite ERP integrates its functions with capabilities such as order management, production management and supply-chain management. If you need a robust tool for budgeting and financial management, NetSuite ERP offers one of the most powerful solutions available.

8. Microsoft Power BI

Artificial intelligence can help companies to make smarter business planning decisions. Microsoft Power BI (as in business intelligence) provides a platform for harnessing AI to optimize your financial planning and budgeting. Power BI gives you the ability to:

  • Transform raw data into visuals representing economic trends
  • View visual representations of financial data on the premises or in the cloud
  • Share visualizations of data with colleagues
  • Collaborate through shared dashboards and interactive reports
  • Control who can access data through built-in governance and security tools

Power BI lets you create custom dashboards and use plug-and-play dashboards specially designed to display key financial data.

A man works on his cell phone. Apps can help you track and manage your small business expenses.

Best Business Expense Manager App Utilities

9. Shoeboxed

Your company needs to keep track of expenses for tax purposes, but manually entering receipts into a spreadsheet can be a tedious process. One of today’s best expense-management app tools for small business, Shoeboxed simplifies the tracking process by letting you:

  • Scan in receipts with your mobile device (or mail in your receipts to Shoeboxed, whose staff will scan them for you)
  • Extract key expense data from your raw receipts
  • Search and scan extracted data
  • Organize and export reports on your expenses
  • Turn over scanned data to Internal Revenue Service (IRS) auditors
  • Keep your expense data secure during transmission

Shoeboxed can save you hours tracking your expenses while saving you money in the process.

10. XpenseTracker

Designed for iPhone users, XpenseTracker from Silverware Software offers an all-inclusive expense tracking and reporting platform that can be used both as an app to manage business expenses and for personal applications. XpenseTracker lets you:

  • Track expenses
  • Track business mileage
  • Capture photos of receipts with your iPhone and search through captured images
  • Sort expenses by date, category, payment type or client
  • Use preinstalled categories, or create your own customized groupings
  • Key categories to account numbers for easy reference
  • Organize your expenses into logs
  • Create customized reports
  • Display data in the currency of your choice
  • Export expense data to spreadsheet programs such as Excel
  • Export photos of receipts
  • Email your expense data
  • Automatically back up your expense data

A sister app, BizXpenseTracker, includes these features as well as the ability to:

  • Track time worked on a project,
  • Use optical character recognition scanning
  • File sharing through Dropbox

Best Small Business Money Management App Tools

11. Mint

Developed by QuickBooks developer Intuit, Mint has become one of the most popular business money-management apps. Mint lets you to:

  • Monitor your finances from your mobile device
  • Manage all your finances from one central interface, including balances, bills and credit scores
  • Create customized budgets
  • Receive automated notification reminders when bills are due
  • See warnings when funds are low so you know how much is available for spending
  • Get AI-generated budgeting tips based on your spending
  • Check your credit score as often as you want, and get tips on how to optimize it
  • Keep your financial data secure with encryption and multi-factor authentication

Mint can be downloaded for Android and iOS devices.

12. IRS2Go

All business owners face the unpleasant but necessary task of filing taxes. The IRS2Go app makes this chore easier by letting you use your mobile device to:

  • Check the status of your federal tax refund
  • Make secure payments from your bank account or with a debit or credit card
  • Get free tax assistance software, or find a Volunteer Income Tax Assistance or Tax Counseling for the Elderly site near you for qualifying taxpayers
  • Subscribe to IRS tax tips on social media channels such as Twitter, Instagram and YouTube
  • Receive login security codes for certain IRS services.

You can get IRS2Go through Google, Apple or Amazon.

Automate Your Financial Management

These 12 apps and others like them can help you save time and money by automating routine financial management tasks. Some of these apps, such as ZipBooks and Square Point of Sale, offer free versions, while others, such as QuickBooks, Xero and NetSuite ERP, may cost a premium.

A business loan or line of credit can help you find the cash to enjoy the benefits of premium finance apps. The time you save by automating your finances may be worth the investment.

Roy Rasmussen Contributing Writer at Fast Capital 360
Roy is a respected, published author on topics including business coaching, small business management and business automation as well as an expert business plan writer and strategist.