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By Roy Rasmussen Updated on February 3, 2022

The 13 Best Finance Apps for Your Business

Small business financial software can help you manage tasks including budgeting, payroll and taxes. However, if you often work outside of a central office, you need mobile finance management solutions. Here are the 13 best finance apps that can help you handle accounting matters from anywhere. 

  • Best Finance Apps for Your Small Business 

    1. QuickBooks Mobile App
    2. Xero Accounting App
    3. ZipBooks
    4. Zoho Books Mobile App
    5. Square Point of Sale
    6. Bank of America Mobile Banking App
    7. Wells Fargo CEO Mobile
    8. NetSuite ERP
    9. Microsoft Power BI
    10. Shoeboxed
    11. XpenseTracker
    12. Mint
    13. IRS2Go

Why Use a Finance App?

While you can manage your financial information with Google Sheets or Microsoft Excel, it’s more cumbersome to manually collect data, and it can open the door to significant errors that impact your bottom line. For example, the University of Toledo’s budget projections were off by $2.4 million in 2004 due to a typo in a formula on their spreadsheet. Also, a chief executive at TransAlta, a Canadian power generator, said a “cut-and-paste error” in Excel cost the company $24 million in 2003.

Bookkeeping software can automate many accounting processes to help reduce errors. Reconciling your accounts every month can also prevent mistakes. (e.g., QuickBooks software will note any discrepancies in the reconciliation process.)

Best Business Accounting Apps

1. QuickBooks Mobile App

If you’re one of the U.S. small businesses that use QuickBooks for accounting, the QuickBooks mobile app might be one of the most useful programs available. You can run your company’s finances from your smartphone, performing essential tasks such as:

  • Entering transactions
  • Recording expenses
  • Invoicing customers
  • Sending reports

The app automatically backs up your data to the cloud and syncs it with all your devices. Thanks to the popularity of QuickBooks, you can easily integrate this app with many other financial and business apps, streamlining your workflow and saving significant time and expenses.

2. Xero Accounting App

Xero is one of the most popular alternatives to QuickBooks. QuickBooks was initially developed for desktop use and later migrated operations to the cloud, but Xero’s creators specifically designed the finance app to support the needs of cloud-based users. You can use Xero to:

  • Reconcile bank transactions
  • Create and transmit invoices
  • Record and review expenses
  • Store customer contact details
  • Let employees access invoices and expenses from their smartphones

If you’re looking for an accounting app optimized for a cloud-based workflow, Xero might be just what you need.

zoho books logo

3. Zoho Books Mobile App

Zoho Books offers a free business finance app to companies using Zoho’s desktop software. With the app, businesses can tackle the following tasks:

  • Send invoices
  • View a KPI dashboard
  • Create reports, including income statements and balance sheets
  • Monitor expenses 
  • Manage customers’ online payments  
  • Sync with other Android or iOS phone apps to assist with business accounting (e.g., use Apple Maps and GPS to record mileage)

Although the finance app is free, most user plans for the software range from $15 to $60 per organization per month if you pay annually. However, businesses with less than $50,000 a year in revenue can access a free Zoho Books plan.

Best Free Business Finance App Tools

4. ZipBooks

While both QuickBooks and Xero charge fees, ZipBooks includes a free starter option with essential accounting features: The free version of ZipBooks lets you:

  • Connect to 1 bank account
  • Send an unlimited number of invoices
  • Receive digital payments
  • Manage as many customers and vendors as you want
  • See basic reports

Premium versions of ZipBooks offer additional features. Note that the mobile finance app is available only for iOS phones.

5. Square Point of Sale

Square Point of Sale can be a viable solution if you need to accept credit cards, but you don’t want to pay a lot in setup fees. By integrating the free app to a credit-card reader that attaches to a smartphone or tablet, the Square POS lets you:

The Square POS app and the first magstripe reader are free. Additional magstripe readers, chip and contactless payment readers and stand and register readers are available for a fee. Each transaction costs a processing fee.

A person looks at a finance app on their smartphone. Small business budgeting software and apps can help you manage your business.

Best Finance Apps for Banking

6. Bank of America Mobile Banking App

An increasing number of banks offer mobile finance management solutions. The Bank of America Mobile Banking app allows you to:

You can use the app with Android or iPhone operating systems.

7. Wells Fargo CEO Mobile

While programs such as the Bank of America Mobile Banking app are designed for general purposes, the Wells Fargo CEO Mobile app aims to meet the specific needs of small business owners. This app lets you:

Users can download CEO Mobile from the Google Play Store or the Apple App Store.

Best Finance Apps for Budgeting

8. NetSuite ERP

If you want a comprehensive financial planning tool for your business, consider NetSuite ERP, an all-in-one enterprise resource planning program designed to manage many crucial business functions from a single dashboard. NetSuite ERP includes powerful budgeting and financial planning features, such as:

Not just a budgeting app, NetSuite ERP integrates its functions with capabilities such as order management, production management and supply-chain management. So if you need robust budgeting and financial management tools, NetSuite ERP offers one of the best apps for company financials.

9. Microsoft Power BI

Artificial intelligence can help companies to make smarter business planning decisions. Microsoft Power BI (as in business intelligence) provides a platform for harnessing AI to optimize your financial planning and budgeting. Power BI’s small business budgeting software gives you the ability to:

Power BI lets you create custom dashboards and use plug-and-play dashboards specially designed to display key financial data.

A man works on his smartphone, perhaps reviewing the finance app he uses to help manage his small business.

Best Finance Apps for Business Expense Management

10. Shoeboxed

Your company needs to keep track of expenses for tax purposes, but manually entering receipts into a spreadsheet can be tedious. One of today’s best expense-management apps for small businesses, Shoeboxed simplifies the tracking process by letting you:

This can be the best app for some of your company’s financials’ organization and reporting. Users can choose among 3 paid plans — Startup for $18 per month, Professional for $36 per month and Business for $54 per month, for your first year if you select annual billing. All tiers allow for unlimited users and file storage. However, only Professional and Business levels integrate with QuickBooks software and no fees for document returns. 

Shoeboxed can save you hours tracking your expenses while saving you money in the process.

11. XpenseTracker

Designed for iPhone users, XpenseTracker from Silverware Software offers an all-inclusive expense tracking and reporting platform that can be used both as an app to manage business expenses and personal applications. XpenseTracker lets you:

A sister finance app, BizXpenseTracker, includes these features as well as the ability to:

Best Small Business Money Management Apps

12. Mint

Developed by QuickBooks developer Intuit, Mint has become one of the most popular money-management apps. Mint lets you do the following:

Mint is geared toward personal finance management, so the app might be a better fit for a freelancer or solopreneur. Mint can be downloaded for Android and iOS devices.

13. IRS2Go

All business owners face the unpleasant but necessary task of filing taxes. The IRS2Go app makes this chore easier by letting you use your mobile device to:

You can get IRS2Go through Google, Apple or Amazon.

Roy is a respected, published author on topics including business coaching, small business management and business automation as well as an expert business plan writer and strategist.
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