Intuit’s goal with QuickBooks is to make all things accounting as easy as possible for small business owners. In addition to its overall user-friendliness, QuickBooks is lauded for its customization and integration options. This allows companies to build QuickBooks’processes into their operations seamlessly—and supercharge their current processes via QuickBooks, as well.
Though QuickBooks is easier to use once you have had a chance to experiment with it, some users report that the tool’s learning curve is steep. While there are many QuickBooks for small business guides for sale on the Internet and elsewhere, there are free QuickBooks online guides and tutorials available today. What we have done is to collect the guides that will help beginners get a productive start with the tool.
QuickBooks for Accounting
QuickBooks’ primary offering allows small business owners to take control of their financial situation, from both a bird’s-eye and a ground-level perspective.
With QuickBooks, you can easily log and manage information regarding customer transactions. You also have a variety of options for amending invoices and or payments as necessary.
Looking inward, QuickBooks tracks your business’ income and expenses over time, allowing you full visibility of your cash flow and overall financial circumstances. What is more, QuickBooks uses this and more information to automatically prepare your company’s tax forms when the time comes.
Free Online QuickBooks for Accounting Tutorials
The following are a collection of free tutorials to help you set up your QuickBooks account and get acclimated with the tool’s interface.
- QuickBooks Setup: This two-part video series helps users get their QuickBooks account up and running. Here, you will learn how to set up your company profile, as well as your chart of accounts.
- Online Banking Overview: This introductory video walks users through the process of connecting their bank account to their QuickBooks account, and explains how to categorize transactions for accurate accounting from the get-go.
- Add a User: Learn how to add a user, or edit an existing user’s privileges within your company’s QuickBooks account.
- Manage Expenses: Once you have synced your bank and credit card accounts, you will be on your way to managing your expenses. This video will help you get started.
- Reconcile Accounts: This video breaks down the process of balancing your accounts. The easier it is to do, the less intimidating the process becomes.
QuickBooks for Payments
QuickBooks Payments makes it possible for your business to receive payment from your clientele.
With QuickBooks Payments, your customers can use their credit card or debit card to remit payment, or they have the option of sending money via ACH bank transfer.
On your end, you can process your customers’ payments online, by phone or via a mobile card reader. Companies that offer recurring or subscription services can also use QuickBooks to set up automatic payments with their recurring customers.
As an added service, QuickBooks Payments also promises next-day deposits, regardless of how the transaction was completed. This ensures your business’ cash flow will never be held up by backend processes, allowing you to make good use of revenues just as quickly as they come in.
Free Tutorials for QuickBooks Payments
- How to Set Up and Use QuickBooks Payments: This video and accompanying guide will walk you through the process of setting up your Payments account and preparing to process your first payment.
- How to Create an Invoice: Once you have set up your Payments account, this tutorial will guide you through the process of invoicing your customers.
- Receive Payments: After you invoice your customers, the next step is having them pay you. Here, you will learn how to receive and log payments with QuickBooks.
- Apply Deduction: For whatever reason, you may need to apply a deduction to an invoiced amount at times. Here is a quick and easy way to do it.
- Apply Partial Payments: You may also choose to accept partial payments from clients under certain circumstances. Learn how to do it here.
QuickBooks for Payroll
Payroll processes are a necessity for running a successful business. But these processes can eat up a ton of time, energy and capital if they are not streamlined within your organization. Which is where QuickBooks Payroll comes in.
With QuickBooks Payroll, you can essentially get your payroll processes running on autopilot.
- Defining salaries and pay periods
- Adding deductions to paychecks as necessary
- Remitting payment in the employee’s preferred payment method
- Tracking tax-related information and preparing reports for easy filing
Learn QuickBooks for Payroll Using a Free Online Tutorial
- Get Started With QuickBooks Payroll: This soup-to-nuts guide walks you through everything you need to do to launch your QuickBooks Payroll initiative. From adding basic employee information to managing salaries, deductions and payment methods, this tutorial has you covered.
QuickBooks for Time Tracking
TSheets is QuickBooks’ time tracking tool that goes hand-in-hand with its Payroll service.
With TSheets, managers and owners have full control and visibility over their employees’ schedules and hours.
This allows you to quickly:
- View and approve hours as submitted by employees
- View and approve PTO
- Develop and manage schedules for individual employees and your entire team
With this increased visibility and flexibility, you will be able to identify points of friction in your schedule and schedule-related processes—and make the changes needed to pave the way to maximum efficiency.
QuickBooks for Time Tracking Online Tutorial
Free resources include:
- How to Use Timesheets in QuickBooks Desktop: This video from QuickBooks’ library of tutorials on YouTube can help you get your timesheet processes up and running. In this video, you will learn how to set up employee timesheets and connect your timesheet and payroll data to automate payment processing.
QuickBooks for Business Insights & Reports
As we have discussed throughout this article, QuickBooks’ tools allow for more than just recording of data and information.
Each tool also allows users to dig deep into this data and information to figure out what it all means for their business.
The ultimate goal, of course, is to use this data (and the meaning behind it) to make purposeful improvements to your various processes moving forward. In turn, your company will run more efficiently—meaning your business will make more while spending less.
Overall, QuickBooks provides three types of reports:
- Line Reports provide the raw data for the processes in question.
- Detail Reports provide contextual information to the raw data, allowing you to get a more “real-world” understanding of said data.
- Summaries are automatically-generated reports that explain the key findings of your Line and Detail reports in a way that is relevant to your business and current situation.
Regardless of how you use QuickBooks’ software, you will want to know how to get the most out of the reports provided by the tool.
Free Online QuickBooks Training Tutorials: Insights and Reporting
- Intro to Reporting Overview: This short video will help you get acclimated with QuickBooks’ Insights and Reports user interface.
- How to Use Reports Center: Categories, Insights and Information: This tutorial explains the different types of reports and data QuickBooks provides, as well as what all this information means for your business.
- How to Use Reports: Understanding When to Use the 3 Types: Here, you will learn how to generate each type of report offered by QuickBooks: List Reports, Detailed Reports and Summary Reports.
If you are still taking a rudimentary approach to your business’ finances and accounting processes, you are almost certainly losing out in terms of productivity and capital.
With QuickBooks for Small Business, you will be able to streamline—and even automate—your various accounting processes to the point of nearly being able to “set it and forget it.” Once you have your Intuit QuickBooks account up and running, you will be well on your way to optimizing your recordkeeping, scheduling and financial transaction processes.