Finding the best invoice software for your small business could change the way you view your finances.
The right program complements any small business accounting software you already use by automating the billing and invoice process. This helps you get paid faster and saves hours in manual work so you can put your money and your time back into your business.
What Makes the Best Invoice Software?
Great invoice management software has features that turn the chore of tracking accounts payable/ receivable into a streamlined, straightforward process.
The best invoice software allows business owners to:
- Create and send invoices
- Track payments made/ received
- Customize invoices
- Access the service anywhere using the cloud
- Customize the program to suit your needs (open source invoice software)
- Schedule recurring invoices
- Create AR aging reports
The top options have more than a few of these convenient features.
9 Best Invoice Software Programs
Finding the best billing software for small business doesn’t have to be challenging. Start your search with these 9:
FreshBooks has grown into a full-fledged small business accounting software giant, to the point where it’s worth comparing to QuickBooks.
They also offer an outstanding online invoicing software that has all the features you need to be successful. With FreshBooks, you can invoice and receive payments, send out reminders, run AR aging reports and track projects with subcontractors.
There are three tiered plans you can select, starting at $15 for the “Lite” package. This package, however, is only capable of handling up to 5 customers and doesn’t allow you to use the payment reminder, late fee and aging report features.
The other two, the “Plus” and “Premium” plans, have all of the features available for $25 and $50 per month, respectively. Plus plan members can have up to 50 customers while Premium users have a maximum of 500.
The main downfall of FreshBooks is that it doesn’t have support for accounts payable. If you’re looking for a program that can track and send payments to other businesses, you’ll have to choose another option.
Tech-friendly Invoice Ninja gives you a blank canvas to create your own accounts receivable system.
You can create your own or use existing templates to customize invoices that you can send to your customers online. Invoice Ninja offers over 50 payment options including ACH, PayPal and Stripe.
In their free package, you’ll have access to most of the basic features. This will give most startups and smaller businesses everything they need.
If you want to customize and streamline your process, Invoice Ninja’s $8 Pro plan allows you to add your colors and logos and create “buy now” buttons that convert to invoices from your site.
If you’re skilled in coding and want even more customization, Invoice Ninja offers open source invoice software that you can update and control to your liking.
If you’re already using one or more of their small business accounting software or operations programs, Zoho Invoice could be a great choice.
Their free invoice software offers a full array of features, including:
- Custom branded invoices
- Reminders and online payment portals
- Project time tracking for hourly billing
- Expense accounting
- Recurring invoices
- AR aging reporting
Customers using the “free” Zoho invoice plan are limited to 1 user account and a total of 5 customers. If you need more, there are three other plans that you can consider. Their premium professional plan offers up to 10 users and unlimited customers for only $29 per month.
Using Zoho Invoice with other Zoho programs allows you to share information that can help you visualize your finances. A dedicated mobile app gives you even more access to one of the best (and most affordable) invoice software programs available.
Although it doesn’t support some of the more in-depth features as its competitors, Invoicely delivers the essentials for an affordable price.
Their free plan lets you create unlimited invoices and accept payment through Paypal. For $9.99 per month, you add the ability to generate estimates, track time and expenses, create recurring statements and add another team member.
Two more upgraded plans offer the same features but allow you up to 10 or 25 team members for $10 and $20 more per month, respectively.
Invoicely is strictly a billing and accounts receivable software solution. If your business requires you to pay and track accounts payables, you’ll need to find another program. Invoicely also lacks some of the reporting tools that other options on the list offer.
For businesses using QuickBooks for their bookkeeping, Viewpost may be the right choice for invoice management software. With Viewpost, your invoices and payments will sync directly with QuickBooks, removing the need for you to take an extra input step that could lead to errors.
Even if that syncing capability doesn’t apply to you, Viewpost offers a great standalone invoice software product. Unlike most competitors that limit the number of invoices or amount of customers you can bill, you’ll have no restrictions.
Viewpost offers most of the main features you would expect from one of the best invoice software companies. This includes recurring invoicing, online payments, AR aging statements and more.
Viewpost stands out by doubling as accounts payable software. You can receive invoices and pay them within the program, easily keeping track of your bills and pushing them to your accounting system.
Viewpost’s pricing model is unique. You’ll pay $14.99 a month for the program, plus transaction fees that vary depending on its size and the type of client that’s paying you. Your customers will also be charged a $0.50 fee per transaction, so make sure to take that into account before joining.
Due is an affordable, transparent online invoicing software platform that keeps it simple for small business owners.
The program is free to sign up for, and transaction fees start at just 2.8%. Depending on the size and quantity of payments you receive, Due is one of the most affordable paid invoice software programs available.
You can take unlimited payments by any amount of customers through integration with PayPal, Stripe and more. You can add early payment discounts, late payment fees and recurring invoices for any customer.
Accessibility and service are big features for Due. You can access your accounts online or through their mobile app, and get in touch with 24/7 customer support to address any issues.
Envoice is best suited for those engaging in eCommerce.
For brick-and-mortar or B2B businesses, the $12 and $17 per month price points don’t justify the basic features delivered by these plans. You’ll be better off with one of our other choices on our best small business invoice software list.
Envoice’s $25 per month eCommerce software, however, is a great solution for your online business. You can accept payments through the most popular payment processors (PayPal, Stripe, Square, etc.) and create “buy now” buttons for your website, emails and social media channels. Instant checkout makes it quick and easy for your customers to make purchases.
You can also enjoy basic features like recurring invoice creation, custom branding and mobile payment tracking.
If you’re looking for a program that goes one step further than even the best invoice software products on our list, Invoicera could be for you.
You’ll get all of the basic features you’ve come to expect from invoice management software, including:
- Automatic payment reminders
- AR aging reports
- Late fee charging
- Recurring invoices
- Time and expense tracking
- And more
There is a free plan, but it’s limited to only 3 customers. If you need more, there are $15 and $29 monthly plans for 100 and 1,000 customers, respectively.
Invoicera adds expenses to make it a full-service accounts payable software. You can track receipts and expenses to make sure you get a full view of your profits and losses to create accurate financial statements. This sets Invoicera apart from many of the other options on this list.
Alternatives to the Best Invoice Software Programs
Some small businesses invoice needs are basic.
Payment processors like Stripe, PayPal and Square offer the option to send customer invoices. You can also set up recurring invoicing and payments that take manual processes out of your invoicing equation.
Using these processors, you can add quick payment functions in emails and on your site too, making it easy for customers to make payments.
But beware of processing fees. If you have a large book of clients, this approach will get costly. You’d be better served choosing a dedicated invoice management software.
Choosing the Best Invoice Software for Your Small Business
Take into account what you need when deciding which invoice software is right for your small business. Think about how many customers you have and how many invoices you need to issue monthly.
If any of the added expense and accounts payable features appeal to you, it may be worth checking out an option that supports it. Check to see if the program syncs with any of your current bookkeeping solutions, which will make your financial tracking and reporting processes easier than ever.
Most of the best invoice software programs on our list have trial periods where you can try the product for free. Take advantage of one and get started today.